Admin Skills-Based Report Card Setup - Step 1

Admin > Elementary Report Cards > Elementary Skills-Based Report Card Setup

The Admin Skills-Based Report Card Setup - Step 1 page is only available to users who log on to txGradebook with a district-level security administrator user ID. The page allows you to set up report cards that teachers can print from the Grades menu. You can create multiple report cards. For each report card, you select and enter data for the components that you want to print on the report card. Each course is associated with a report card, so the report card options are applied to the course.

This is the first of two pages. On the Step 2 page, you will select the skills that will be assessed on the report card.

Note:

You must specify a logo in the Choose District Logo field. Otherwise, the message "No logo files found" is displayed, and the changes to the page are not saved.

Generate report cards:

1.        The Admin Skills-Based Report Card Setup - Step 1 page is displayed allowing you to set up report cards.

2.        In the Report Card field, click drop-down arrow to select the report card you are updating. This is a predefined list that cannot be changed.

3.        Under Print Options, select the report card components you want to include:

      Select Print Parent Signature Line if you want to include a place for parents to sign and date the report card.

      Select Conference Requested Line if you want to print a check box on the report card to allow the parent to indicate that he wishes to schedule a conference. If selected, the check box prints below the signature with the message “check to request conference.”

      Select Use Quarterly Display if you use nine-week grading cycles and want the report card to print quarters 1 thru 4 (instead of cycles 1-4) and do not want to display semester numbers.

      Select Non-Mailing Report Card if you want to print a version of the report card that will not be mailed out. The student’s mailing address is omitted to allow more data to print on one page.

      Select Promoted/Retained Message on last report card of the year if you want to print the "Promoted" or "Retained" message on the report card for the last cycle of the last semester. The message will only print for the final cycle/semester, even if it is selected for an earlier cycle/semester.

The message displayed depends on the student's year-end-status code. For example, if a student's end-of-year status code indicates that he is retained pending completion of summer school, the message will indicate that status.

End-of-year status codes:

      Select the letter, number, and word recognition skill sets to include:

o      Select Print Letter Grid if you want to include the letter grid, which indicates the student’s alphabet letter recognition skills, such as recognizing upper- and lower-case letters. If selected, instructors will use Grades > Elementary Report Cards > Elementary Letter Skills to track the student’s progress.

o      Select Print High Frequency Word List if you want to include the high frequency word grid, which indicates the student’s recognition of common words. If selected, instructors will use Grades > Elementary Report Cards > Elementary Word Skills to track the student’s progress.

o      Select Print Rote Counting if you want to include the rote counting skill set grid, which indicates the student’s rote counting abilities. If selected, instructors will use Grades > Elementary Report Cards > Elementary Number Skills) to track the student’s progress.

o      Select Print Number Grid if you want include the number grid, which indicates the student’s recognition of and ability to write numbers. If selected, instructors will use Grades > Elementary Report Cards > Elementary Number Skills to track the student’s progress.

o      Select Print Color Word Recognition if you want to include the color word recognition grid, which indicates the student’s recognition of color words. If selected, instructors will use Grades > Elementary Report Cards > Elementary Word Skills to track the student’s progress.

      Select Print Attendance if you want the student's attendance data to be printed on the report card. If you select Print Attendance, two additional fields are displayed:

o      In the Attendance Period field, click drop-down arrow to indicate which period to use for reporting attendance on the report card.

      If you select Report Card Period, attendance will be calculated based on the period for which the report card is being printed. For example, if the report card is printed for a fifth period reading class, attendance will be pulled for fifth period only. This is the default setting.

      If you select ADA Period, when the report card prints, the program will determine what the ADA period is for the particular student's attendance track and only count absences incurred during that period.

o      In the Tardy Period field, click drop-down arrow to indicate which period to use for reporting tardies on the report card. 

      If you select Report Card Period, tardies will be calculated based on the period for which the report card is being printed. For example, if the report card is printed for a fifth period reading class, tardies will be pulled for fifth period only. This is the default setting.

      If you select ADA Period, when the report card prints, the program will determine what the ADA period is for the particular student's attendance track and only count tardies incurred during that period.

      If a particular period is used for reporting tardies at the elementary level, you can select the period. This may or may not be the ADA period.

      Select Use Fixed-Size Box for Student Note if you want to specify the number of lines allowed for a student note, in order to restrict the note to a specific size on the report card. If this field is selected, the Number of Lines field is displayed allowing you to select the number of lines allowed. You can select 1-5 lines. Each line will allow up to 41 characters. When an instructor enters a note on the Grades > Elementary Report Cards > Elementary Report Card Student Notes > Cycle Notes page, he will be notified if his note exceeds the space allowed.

      Select Use Fixed-Size Box for Student Skillset Notes if you want to specify the number of lines allowed for a student skillset note, in order to restrict the note to a specific size on the report card. If this field is selected, the Number of Lines field is displayed allowing you to select the number of lines allowed. You can select 1-5 lines. Each line will allow up to 41 characters. When an instructor enters a note on the Grades > Elementary Report Cards > Elementary Report Card Student Notes > Skillset Notes page, he will be notified if his note exceeds the space allowed.

If this field is not selected, the instructor can type unlimited notes for each skill.

Note:

If the space allowed is reduced after an instructor has entered a note, the previously entered note(s) are shortened to the new limit. For example, if five lines were allowed in cycle 1, and the instructor entered a five-line note, all lines appeared on the cycle 1 report card. If the space allowed is reduced to three lines for cycle 2, the instructor must enter a three-line note for cycle 2. Additionally, the cycle 1 note will be shortened to three lines, which will cause part of the cycle 1 message to be cut off on the cycle 2 report card.

      Select Force Page Break After Skills Grid to insert a page break after the main skills grid.

      The Page break after which skill sets section is displayed once there are skills selected for the report card. You can indicate if a page break should be inserted after one or more particular skill sets. These fields do not appear until skills have been selected for the report card.

4.        Under Quarterly/Cycle Expectations, you can indicate any expectations for students for the quarter or cycle. These expectations apply specifically to the letter, number, and word recognition skill sets.

      To specify expectations for alphabet letters, select Letter. In the adjacent text box, type expectations for the students. For example, you could type "Q1 - The student is expected to recognize at least 7 letters. Q2 - The student is expected to recognized at least 14 characters" and so on.

      To specify expectations for numbers, select Number. In the adjacent text box, type expectations for the students. For example, you could type "Q1 - The student should be able to identify numbers and count to 10. Q2 - The student should be able to identify numbers and count to 20" and so on.

      Continue by specifying expectations for Word, Color, and Rote skills as needed.

If the check box is selected, the expectations will appear for teachers on the Grades > Elementary Report Cards > Elementary Letter Skills and Elementary Number Skills pages, as well as on the Grades > Elementary Report Cards > Elementary Word Skills page, and on student report cards.

Warning:

If the text is entered, but the check box is not selected, the text is cleared when you save.

5.        In the Choose District Logo field, you must select a logo to be included at the top of the report card. The drop down lists all images that have been copied to the correct location on the server by the district and are referenced in a key in the config file.

Note:

·       This field is required. You cannot save the changes to the report card if the logo is not selected.

·       The logo must be set up at the district level in order to be displayed in the drop down. For TxEIS districts, contact your district administrator for assistance. For iTCCS districts, contact the iTCCS programming staff for assistance.

·       The logo file names will have "_elem_logo" somewhere in the file name (e.g., bestview_elem_logo.gif and bestview_elem_logo_new.gif).

·       The default logo for the district will always appear in the drop down, regardless of how the file is named. This is the image file for the logo that appears on the txGradebook Login page; it can also be used for the report cards.

6.        In the Grading Type field, click drop-down arrow to select the grading type to be used on the report card. The drop down lists all grading types set up on the Admin > Elementary Skills-Based Setup page.

7.        Under Grading Type Description, you can enter a detailed explanation of the grading type. A blank letter editor and formatting toolbar are displayed. The buttons on the toolbar allow you to change the font, size of font, attributes (bold, italic, underline), spacing, and other formatting of the text.

For example, if the grading type is E,S,U, the description could be as follows:

E - Excellent

S - Satisfactory

U - Unsatisfactory

This description will print on the report card under Grading Guide as it appears here. It will also appear for instructors on the Assignment Grades (skills-based) page when they hover over the Grade Types field.

8.        Under District Message, you can type a message that will be displayed on the report card for all students.

9.        In the Orientation field, indicate if you want to use the narrow or wide orientation depending on your printer orientation setting. Narrow is best for portrait orientation, and Wide is best for landscape orientation.

10.    Click Save.

If your changes were saved successfully, a message is displayed indicating that the save was successful.

11.    Click Preview Report Card to view the selected report card. The preview window opens prompting you to make additional selections:

IMPORTANT: Click Save before previewing the report card. Otherwise your selections will not be displayed in the preview.

      In the preview window, select Preview Elementary Report Card as an IPR to view the IPR preview. The heading will change from "Preview Elementary Report Card" to "Preview Interim Progress Report Card" if the field is selected.

      In the optional Report Card Note field, you can type a note that will print in the preview above the Teacher Notes section.

Note:

When you print the report card preview, you are not printing any student data; the preview only allows you to view the layout. If you enter a Report Card Note, it allows you to simulate a note that would be entered when report cards are actually printed with student data; however, your note will not appear on a report card printed by another teacher or administrator. This note field is essentially for layout testing purposes only.

      From the window, click Preview Report Card. The report card or IPR is displayed in the window according to the criteria specified.

      From the window, click Print to print the report card or IPR preview. Note that only the preview is printed, not the actual report cards.

12.    Click Go to Step 2 to go to the next page for setting up elementary skills-based report cards.